Clause 7.5

Provide accurate information about performance and governance

Clause 7.5           

The RTO provides accurate and current information on its performance and governance consistent with the Data Provision Requirements as updated from time to time.

What this Standard means for your RTO

The Data Provision Requirements 2012 outline information that your RTO is required to submit. Apart from information required with applications, this falls generally into two categories: 

  • Australian Vocational Education and Training Management Information Statistical Standard (AVETMISS) data, and 
  • Quality Indicator data.

National VET Provider Collection data

The Australian Vocational Education and Training Management Information Statistical Standard (AVETMISS) for VET providers is a national data standard that ensures the consistent and accurate capture and reporting of VET information about students, providers, courses and training outcomes. The National Centre for Vocational Education Research (NCVER) is the custodian of the Standard, which forms the basis for collecting data for the National VET Provider Collection.

Information on AVETMISS is available from NCVER’s website.

Your RTO must obtain and report full AVETMISS data for all learners, unless it is exempt under the National VET Provider Collection Data Requirements Policy.

Most student management systems can record and report AVETMISS data without additional entry. Some systems also manage online enrolment by learners. While this significantly reduces data entry by your RTO, data should be checked to make sure it is correct.

If you do not have a student management system, a free online AVETMISS data entry tool is available from NCVER’s website.

A free online AVETMISS data validation tool is available from NCVER’s website.

Quality indicator data

Quality surveys

You must collect and report Quality Indicator data to ASQA, using the required learner engagement and employer satisfaction questionnaires, through either:

Competency completion data

RTOs that claimed the 12-month grace period exemption from reporting full AVETMIS data about their 2014 delivery activity to the National VET Provider Collection must report competency completion data in 2015 at a qualification and unit of competency level, using the Competency Completion Online System (CCOS).

Your RTO can have competency completion data pre-populated into the CCOS by the National Centre for Vocational Education Research (NCVER), based on submitted AVETMISS data. However, you will still need to review this pre-populated data and submit it through the CCOS.

Competency completion data will not be required from any RTO for delivery after 2014.

Further information on data submission is available on ASQA’s website.

A guide to compliance

National VET provider Collection data—due in February each year

RTOs must retain evidence that they have submitted or will be able to submit (if the RTO has been registered less than a year) full AVETMISS data for all learners as required in the National VET Provider Collection Data Requirements Policy unless they are exempt. This is due annually by the end of February for the previous calendar year.

Quality Indicator data—due to ASQA in June each year

Quality surveys

RTOs must retain evidence they have collected and/or submitted Quality Indicator data—or, if they have been registered for less than a year, that they will be able to submit Quality Indicator data—using the required learner engagement and employer satisfaction questionnaires. This is due to ASQA annually by 30 June for the previous calendar year.

Competency completion data

RTOs accessing the grace period for 2014 and, as a result, not submitting full AVETMISS data, must retain evidence they have submitted or will be able to submit (if the RTO has been registered less than a year) annual competency completion data using the CCOS. This is due to ASQA by 30 June for the previous calendar year.

RTOs submitting full AVETMISS data for 2014 delivery are not required to submit CCOS data for this period.

RTOs are not required to submit CCOS data for delivery on or after 1 January 2015.

When you apply to become an RTO, you will need to demonstrate that your organisation has the means to collect and submit complete AVETMISS data.

This may be in the form of an installed student management system with this capacity. Note that a quote for such a system is not sufficient evidence—be prepared to demonstrate that the system has been installed, configured and is available to relevant staff.

You will also need to provide evidence of how your organisation will collect and report learner engagement and employer satisfaction quality indicator surveys.

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