Provider checklists: key dates and obligations
Our RTO and ESOS checklists help you identify key dates and stay on top of your reporting obligations to remain compliant. Click the links to download a checklist with more information on each of the obligations or check your obligations in the accordion lists below.
(Information for RTOs)
(Information for ESOS providers)
This list is provided as a reminder of important obligations RTOs must meet in 2025.
Note: RTOs need to meet other obligations and deadlines to comply with the requirements of ongoing registration in 2025.
As soon as possible:
- Check you can login to asqanet.
If you can’t log in to asqanet.asqa.gov.au, please see our user guide.
- Visit asqanet and:
- make sure your Chief Executive Officer’s email address is up to date
- make sure your Chief Executive Officer’s mobile number is accurate so you can receive SMS reminders for urgent matters
Report your RTO’s Total VET Activity AVETMISS data for 2024 to NCVER— every RTO
has to report, even if no training was provided. If your RTO did not deliver any nationally
accredited training during 2024, you will need to provide a Nil return directly to NCVER.
Your CEO will receive an email with the submission link on 3 March 2025. Submissions close 31 March 2025.
Read more about the Annual Declaration on Compliance.
Submit your 2024 quality indicator data using the Quality Indicator webform. The form will be open from January 2025.
The revised Standards come into full regulatory effect on 1 July 2025.
Find out more about preparing for the revised Standards.
Pay your annual registration charge by COB 31 July 2025 on invoice to be sent by ASQA in July 2025.
Find out more about the annual registration charge.
Keep your registration up to date by checking when it expires at asqanet.asqa.gov.au or training.gov.au.
Renewal applications open 12 months prior to registration expiry and close 90 days before expiry. Late applications may not be accepted.
ESOS annual obligations
This list is provided as a reminder only. ESOS providers need to meet other obligations and deadlines to comply with the requirements of ongoing registration in 2025.
Review information about your organisation on the Commonwealth Register of Institutions and Courses for Overseas Students. If the information is not accurate, you can make changes via asqanet.asqa.gov.au.
For assistance using asqanet see the user guide for providers.
Providers are required to give the following in PRISMS:
- prescribed information about any overseas student you accept into a course within 31 days of the event
- prescribed information about any overseas student who fails to commence their course, or whose course is terminated (whether by the student or the provider):
- within 31 days after the event (for students 18 years and over) or
- within 14 days after the event (for students less than 18 years).
- prescribed information about any overseas student where the student changes course or the duration of the course changes, the course is suspended or any other information specified in the ESOS regulations:
- within 31 days after the event
Pay your Tuition Protection Service (TPS) levy. The TPS Director will give you a written notice setting out the amount of your levy, and the due date for payment.
More TPS information
Pay your CARC to the Department of Education by mid-March 2025. This charge is additional to the Annual Registration Charge payable to ASQA.
For other important information, see the Department of Education’s:
Pay your ASQA Annual Registration Charge (ELICOS-only providers). This charge is additional to the CRICOS Annual Registration Charge (CARC) payable to the Department of Education.
Keep your registration up to date by checking when it expires at asqanet.asqa.gov.au or PRISMS.
Renewal applications open 12 months prior to registration expiry and close 90 days before expiry. Late applications may not be accepted.